What it does
Give the activity and location, year level, numbers of students and adults, and transport and timings. Heapso drafts an outline RAMS in line with the Ministry of Education's EOTC guidelines: the learning purpose, supervision ratios to confirm with your policy, a hazard table (likelihood, consequence, controls and who is responsible), weather go and no-go criteria, medical needs, emergency procedures, communications and sign-off lines.
Save it as Word or print it, then use the trip permission letter tool for whānau and the newsletter tool to let families know.
Who it's for
Teachers and EOTC coordinators planning trips, camps and outdoor learning.
Why teachers use it
- A full first draftHazards, controls, weather calls and emergency steps laid out to check and complete.
- Letters tooTrip permission letters and newsletter blurbs from the same details.
How it works
- Describe the tripActivity, place, numbers, transport and timings.
- Check the draftCompare with your school's EOTC procedures and the site.
- Get it signed offSave as Word, finish it and submit it for approval.
Questions teachers ask
Is the draft ready to submit?
It's a first draft. Check it against your school's EOTC policy, the site and the provider, and get it approved as usual.
Does it cost credits?
No. Tools count as planning on every plan.